THIS MEETING WILL BE HELD IN PERSON AND VIA ZOOM. TO MITIGATE THE SPREAD OF THE COVID-19 VIRUS, THE EVERGREEN SCHOOL DISTRICT WILL ALLOW FOR REMOTE PARTICIPATION DURING BOARD MEETINGS. IT IS STRONGLY RECOMMENDED THAT ATTENDEES WEAR MASKS IF ATTENDING IN PERSON. TO LOG IN TO ZOOM (See Login Information below) . Please click the link below to attend the Virtual Board Meeting: https://eesd.info/3YmVTjb . When: February 9, 2023 Schedule: 5:00 PM - Closed Session 6:30 PM - Open Session (Regular Meeting) . IF ATTENDING VIA ZOOM - PLEASE REGISTER IN ADVANCE TO ATTEND THIS BOARD MEETING: . After registering, you will receive a confirmation email containing information about joining the webinar. . PUBLIC COMMENTS: IF ANY MEMBER OF THE PUBLIC WOULD LIKE TO ADDRESS THE BOARD IN REGARDS TO A CLOSED OR OPEN SESSION AGENDA ITEM(S), WE REQUEST TO PLEASE SEND AN EMAIL TO BOARDROOM@EESD.ORG (WHICH IS PREFERRED FOR PLANNING PURPOSES). IF ATTENDING IN PERSON, COMMUNITY MEMBERS MUST COMPLETE A SPEAKER CARD. ON YOUR EMAIL AND SPEAKER CARD, PLEASE SPECIFY THE AGENDA ITEM YOU WOULD LIKE TO ADDRESS, YOUR NAME, CONTACT INFORMATION AND STAKEHOLDER AFFILIATION. YOU WILL BE CALLED UPON IN THE ORDER EMAILS AND SPEAKER CARDS WERE RECEIVED/TIMESTAMPED. . The Board of Trustees welcomes public comments regarding district matters and encourages those in attendance to respect all viewpoints, as well as the right to speak when recognized. When making your comments, please address the Board of Trustees in a civil and respectful way so that all in attendance, from children to adults, may participate. Evergreen School District Board of Trustees Meeting Agendas with references and enclosures are available in their entirety on the DIstrict's webpage www.eesd.org or may be viewed at the District Office. In compliance with the Americans with Disabilities Act, all meetings are held in locations that allow disability-related accommodations. PLEASE TURN OFF OR MUTE CELL PHONES OR OTHER ELECTRONIC DEVICES. . MISSION STATEMENT Evergreen Elementary School District provides all students a high-quality education in a safe and nurturing environment where each student demonstrates a spirit of respect, responsibility, global-mindedness and a commitment to academic and civic excellence. . PROTOCOL FOR THE BOARD OF TRUSTEES DURING IN-PERSON AND VIRTUAL BOARD MEETINGS: . Board Meetings are in person, but Zoom Video is an option for attendees. Please note, if you are attending in person, the entire meeting is being recorded, except for Closed Session. Members of the public who are attending virtually may be able to see the in person attendees. . Please note, panelists and attendees who are attending virtually are muted with the exception of the Board President and Superintendent (Secretary Ex-Oficio) prior to entering the meeting and will keep them muted throughout the meeting unless Board President allows panelists and attendees to speak anytime during the meeting. . GUIDELINES VIA ZOOM: RECORDING - Regular Open Sessions are recorded. VOTING - All votes will be taken by roll call. PUBLIC COMMENTS - We request that members of the public who would like to address the Board during Matters From The Public send an email to boardroom@eesd.org OR if attending via Zoom to please raise their hand. The Board President or Manager of Information Services will announce to notify the person who’ll be addressing the Board if speaker is attending virtually. If participating via telephone, the telephone number shall be revealed, please state your name and affiliation once your name or telephone number is announced. . Public comments are limited to 3 minutes per speaker AND per the discretion of the Board President. . REPORTS / ENCLOSURES will be projected and a screen will be shared via Zoom. The public may view it as long as they are logged in on a computer or mobile screen. Board enclosures and documents needed for the board meetings are also available through BoardDocs - https://go.boarddocs.com/ca/eesd/Board.nsf/Public . DISCONNECTION WHILE ON ZOOM - If a Board Member gets disconnected and cannot regain connection to the meeting, as long as there are three Board members present, there is a quorum and the meeting may continue. Under Robert’s Rules - adopted pursuant to Policy 203 - the presence of a quorum is presumed once it has been established at the beginning of a meeting. Thus, the Board may continue to conduct business until someone notes the lack of a quorum via a point of order, or the Board President notices that a quorum is no longer present. If a quorum is lacking, the Board may take a short recess until a quorum is regained, or the Board may take official action to set a time for a recessed meeting. . .**Closed Session may convene before, after, or during the regular meeting. Closed sessions may include; Negotiations, Personnel (Certificated, Classified, Management), Expulsions, and Litigation.